• ELDRED CENTRAL SCHOOL DISTRICT WIDE SAFETY PLAN

     

    The Eldred School District supports the SAVE Legislation and intends to engage in a planning process.  The Superintendent of Schools encourages and advocates on going District wide support and cooperation of Project SAVE.

     

    The plan includes certain information about each educational agency located in the school district, including information on school population, number of staff, transportation needs and general contact information. 

     

    District Vital Education Agency Information

     

                    School Official Contact Telephone Number          845-456-1100

     

                    Population:

                                                                                                                   Students              Staff

                                     George Ross Mackenzie Elementary                    300                     30

                                     Eldred Jr./Sr. High School                                        255                     51

                                    Transportation                                                                                      24

     

    Transportation Needs:

    The District maintains its own fleet of 22 busses, 2 suburbans and 3 mini-vans, and its own maintenance staff.  One hundred percent of district students are bussed.

     

    A.            Purpose

     

                    The Eldred Central School District Wide School Safety Plan was developed pursuant to Commissioner’s Regulation 155.17.   At the direction of the Eldred Central School Board of Education, the Superintendent of Eldred Central School District appointed a district wide school safety team and charged it with the development and maintenance of the district wide school safety plan.

     

    B.            Identification of School Teams

     

                    The Eldred Central School District has appointed a district wide school safety team consisting of, but not limited to, representatives of the school board, students, teachers, administrators, parent organizations, school safety personnel and other school personnel.

     

    C.            Concept of Operations

     

    ·         The District wide safety plan shall be directly linked to the individual Building level emergency response plans for each school building.  Protocols reflected in the district wide school safety plan will guide the development and implementation of our individual building level emergency response plans.

    ·         The District wide school safety plan was developed with guidelines from Project SAVE (Safe Schools Against Violence in Education), input from local and state police, the school security officer, and suggestions from the school safety team.

    ·         In the event of an emergency or violent incident, the initial response to all emergencies at the individual school will be by the School Emergency Response Team.  In the event of an emergency, communications protocols are established as follows:

     

    1.       The Building Emergency Response Team is activated to access the emergency, plan and implement appropriate response strategies.

    2.       The Principal/Incident Commander will notify the Superintendent of the situation.

    3.       The Superintendent will notify the members of the District Crisis Management Team and other designated officials as deemed necessary.

    4.       Upon the activation of the School Emergency Response Team, the Superintendent of Schools or his/her designee will be notified and, where appropriate, local emergency officials will also be notified.

    5.       The Principal/Incident Commander will request the assistance of the Superintendent and the District Emergency Response Team in notifying outside agencies for additional assistance.

    6.       These agencies include, but are not limited to, the Constables of the Towns of Highland and Lumberland, Sullivan County Sheriff’s Department, New York State Police, 911, and County Office of Emergency Management.

    7.       Response efforts may be supplemented by available County and State resources through existing protocols described in the contact procedures included in the District’s Emergency Response Plan.

     

    D.            Plan Review.

     

                    This plan will be reviewed periodically during the year, and will be maintained by the district wide school safety team.  A copy of the plan is available in the District Office.  While linked to the District wide school safety plan, Building Level Emergency Response Plans shall be confidential and shall not be subject to disclosure under Article 6 of the Public Officers Law or any other provision of law, in accordance with Education Law 2801-a.

     

    GENERAL EMERGENCY RESPONSE PLANNING

     

                    The District wide school safety plan is the framework for the building level emergency response plans.

     

    A.            Identification of sites of potential emergency including:

     

    ·         Each school will identify and locate areas of potential emergencies in and around their building.

    ·         The Heads of Maintenance and custodian will locate and map these sites.

    ·         These sites are to include electrical, gas, heating, ventilation, water supply and sewage systems locations and shut-offs.    These locations will be listed in each school safety plan and placed in building maps supplied to police, fire, EMS, and district personnel.  Potentially dangerous sites will be checked regularly and inspected by safety personnel annually.

    ·         Building emergency response plans will be modified by each building emergency response team based on up dated conditions.

     

    B.            Plans for the following types of emergency response:

     

    ·         School Cancellation:  All school cancellations are determined by the Superintendent and/or his designee.  In the event school is cancelled, students and staff will be notified through our web based school messenger system.  The district’s website will be updated with an announcement, the phone system will be updated to include the cancellation notice, and radio stations will be notified.

    ·         Early Dismissal:  All early dismissals are determined by the Superintendent and/or his designee.  In the event of an early dismissal, students and staff will be notified, parents/guardians will be notified through our web based school messenger system.  The district’s website will be updated with an announcement, and radio stations will be notified.

    ·         Evacuation:  All evacuations are determined by the Superintendent and/or his designee and requires that a building’s inhabitants leave the premises and re-locate to another locale.

    ·         Sheltering Alternatives:  Sheltering plans are in place and detailed in individual building plans.

    ·         Lock down/Lock out:  All lock downs are determined by the Superintendent and/or his designee, and detailed plans are included in each individual building plan.

    ·         Parent/Guardian Emergency Notification Plan:  In emergency situations, all parents and guardians will be notified by our web based school messenger system.  The school safety team has established a system for communication and staff assignments designate individuals who are responsible for contacting outside law enforcement agencies, staff in charge of hand held radio communication, intercom announcements, and contact with the district transportation department.  Local radio stations will be contacted for emergency announcements.

    ·         Parent Reunification Plan:  Protocols are in place for a pre-planned procedure in which students will not be transported home by bus and will only be released to a parent or guardian or authorized adult.  This procedure takes into account a large number of adults arriving at school immediately after a crisis event is made public.

    ·         Plans for specific emergencies are included in individual building emergency plans.

     

     

    C.            Prevention/intervention Strategies

                   

                    The following programs and activities are being used in the district for improving communication among students and between students and staff, and reporting of potentially violent incidents:

    ·         Non-violent conflict resolution training programs

    ·         Peer mediation programs

    ·         Bullying Button implementation on website

    ·         Peer mentoring focusing on violent and/or bullying

    ·         Positive Behavior Intervention Support (PBIS)

    ·         Promoting Alternative Thinking Strategies (PATHS)

    ·          Choices Program

    ·         Other programs based on district needs

     

                    The school safety team meets on a regular basis to review any concerns, implement table top drills and schedule the school yearly go home drill.  Regular drills (lock down, lock out, take shelter, and stay put) are scheduled throughout the school year.

     

                    Implementation of School Security

     

                    The following security measures are implemented in the district:

     

    ·         All doors are locked, and all visitors are “buzzed” in

    ·         Visitor/Badge sign in procedure – visitors required to wear identification

    ·         Staff members wear identification badges

    ·         Classroom doors closed and locked at all times

    ·         Security officer on premises

    ·         Video surveillance

    ·         Security audit

    ·         Random searches

     

    D.            Early Detection of Potentially Violent Behaviors

     

                    The district has implemented programs, training and services to help identify violent incidents and to lessen their impact.  Students, staff and parents are required to inform the school of any acts of violence towards themselves, others or property.

     

    E.            Hazard Identification

     

                    Areas of potential emergency have been identified by the District.  They are as follows:

     

    ·         All school buildings

    ·         Playground areas

    ·         Properties adjacent to school buildings

    ·         District athletic fields

    ·         Busses

    ·         Off-site field trips

     

    RESPONSE

     

    A.            Notification and Activation (Internal & External Communications)

     

                    The school safety team has established a system for communication in an emergency situation.  Staff assignments designate individuals who are responsible for contacting outside law enforcement agencies, staff in charge of hand held radio communication, intercom announcements, and contact with the district transportation department.  The District uses a web based school messenger system to notify parents and guardians in the event of a violent incident or early dismissal.

     

     

     

    B.            Situational Responses

     

                    In the event of a multi-hazard emergency response, or an act of violence, the safety team has established the following protocol:

     

    ·         Use of staff trained in de-escalation to defuse the situation

    ·         Inform building principal of implied or direct threat

    ·         Determine level of threat with Superintendent/designee

    ·         If necessary, initiate lock down procedures

    ·         Contact appropriate law enforcement agency if necessary

    ·         Monitor situation, adjust response as appropriate, and include the possible use of the Emergency Response Team

    ·         If the situation warrants, isolate the immediate area and evacuate if appropriate

     

    RESPONSE PROTOCOLS

     

    In an emergency, the Superintendent or designee will contact 911 and/or local government officials for assistance.  The school safety team will follow the protocol as follows:

     

    ·         Identification of decision makers

    ·         Plans to safe guard student and staff

    ·         Procedures to provide transportation if necessary

    ·         Procedures to notify parents and guardians

    ·         Procedures to notify media

    ·         Debriefing procedures

     

    RECOVERY

     

                    District resources (money and time) will continue to support the school building emergency response teams and the post incident response teams.  These teams have been formally trained in crisis response management, and the Eldred Central School administrators allot time for these teams to practice fictional scenarios for preparation of an actual emergency.  The Superintendent and his/her designee will continue to coordinate the disaster mental health resources in the affected schools by working with both affected and unaffected principals, staff and students and contacting appropriate agencies for support when necessary.